Simplifying Approvals in Confluence – How Approvals for Confluence Can Help
- Fiona Pratt
- Mar 13
- 3 min read
This month our app of the month series is focused on an app we use regularly in the Sourcesense International Atlassian eco-system. Managing approvals in any business can be quite the challenge. Whether you’re finalising policies, approving project plans, or securing sign-offs on important documents, tracking approvals manually can lead to delays, miscommunication, and compliance risks.
That’s where Approvals for Confluence comes into play. This handy add-on available on the Atlassian marketplace by our partners Appfox streamlines the approval process, allowing teams to request, track, and manage approvals directly within Confluence, without the hassle of endless email threads or manual follow-ups! Trust us this saves a ton of time!
In this blog, we’ll dive into how Approvals for Confluence simplifies approval workflows and why it’s an essential tool for teams that rely on Confluence for collaboration.
Why Do Teams Struggle with Approvals?
Approvals are a necessary step in many business processes, but without the right tools, they can become a significant bottleneck. Common challenges include:
❌ Lack of Visibility – Who still needs to approve this? What’s the current status?
❌ Endless Follow-Ups – Chasing approvals via email or chat can slow everything down. ❌ Version Confusion – Multiple versions of the same document create chaos.
❌ Compliance & Audit Issues – No clear record of who approved what and when.
Without an efficient approval system, important decisions can get delayed or lost in the shuffle, leading to frustration, inefficiency, and potential compliance risks.
How Approvals for Confluence Solves These Problems
Approvals for Confluence transforms the way teams handle approvals by embedding them directly within Confluence pages. Here’s how it makes life easier:
✅ Seamless Approval Requests – Add approvers to a Confluence page and notify them instantly.
✅ Real-Time Status Tracking – Easily see who has approved, who’s pending, and who needs a gentle nudge.
✅ Automated Notifications & Reminders – No more chasing approvals manually.
✅ Audit-Ready Approval Logs – Maintain a clear, time-stamped record of all approvals. ✅ Flexible Workflows – Customise approvals to match your team’s unique processes.
With these features, teams can accelerate decision-making, improve accountability, and ensure compliance, all without leaving Confluence, we think that's pretty cool!
Who Benefits from Approvals for Confluence?
🔹 IT & Security Teams – Ensure that security policies and procedures get approved before implementation.
🔹 HR & Legal Teams – Get sign-offs on employee policies, contracts, and compliance documents.
🔹 Project Managers – Approve project plans, reports, and key deliverables with ease.
🔹 Marketing Teams – Finalise and approve content before publication.
🔹 Finance Teams – Streamline budget and expense approvals.
By integrating approvals directly into Confluence, teams can keep everything centralised, organised, and efficient.
Final Thoughts
Approvals don’t have to be a cumbersome process. With Approvals for Confluence, teams can move faster, ensure compliance, and maintain a clear record of all sign-offs—without ever leaving their workspace.
Want to see it in action?
Try it today: Approvals for Confluence
Need help getting started?
Check out the YouTube tutorial from Appfox: https://youtu.be/ZVnqY8dXbwo, or reach out to our team who can organise a full demo from Appfox for you.
What are your biggest challenges when it comes to managing approvals? We’d love to hear your challenges and see if we can help.